Project Coordinator (6-month contract)

Job Responsibilities

• Maintain and update project documentation, records, and databases to ensure accuracy and completeness.
• Support the Project Manager in creating and maintaining projects in the ERP system, including raising and maintaining purchase orders, tracking and following up on purchase order status, raising change order quotations, and updating total sales revenue from additional change order and update estimated cost at completion (EAC).
• Assist Sales/Project Managers in preparing and issuing Proforma Invoices and Tax Invoices according to project milestones.
• Update and monitor delivery schedules for equipment shipments, track shipment status, and coordinate with PM and internal team to ensure on-time delivery
• Understand global logistics processes and prepare basic shipping documentation (e.g., packing lists, commercial invoices, shipping instructions) in line with company and customer requirements.
• Coordinating with PM & MBU located in EU and USA on intercompany PO, Invoice and shipping activities.
• Weekly and Monthly reporting consolidation for PMO department.

Job Requirement

• Diploma or bachelor’s degree in business management, Logistics, International Business, or related field.
• 5 years of relevant experience in a coordination or support role, preferably within an international business or project-based environment.
• Business-level proficiency in English (written and spoken).
• Having good service mind, Proactive, willing to learn, and open to taking on new responsibilities as needed.
• Ability to work with and analyse data using tools such as Microsoft Excel and PowerPoint; experience with ERP systems is required.
• Understand global logistics processes and basic shipping documents.
• Strong analytical and problem-solving skills with a focus on accuracy and data integrity.
• High attention to detail and strong follow-through.
• Excellent organizational and time management skills, with the ability to handle multiple tasks and deadlines.
• Effective communication and interpersonal skills, with the ability to work collaboratively across functions and cultures.