Project Coordinator

Job Summary:

Reporting to the Supervisor, Project Management Office, APAC, the Project Coordinator is responsible for supporting Project Manager on back-office administration across the Asia Pacific region.

Job Duties:

• Maintain and update project documentation, records, and databases to ensure accuracy and completeness.
• Support the Project Manager in creating and maintaining projects in the ERP system, including raising and maintaining purchase orders, tracking and following up on purchase order status, raising change order quotations, and updating total sales revenue from additional change order and update estimated cost at completion (EAC).
• Assist Sales/Project Managers in preparing and issuing Proforma Invoices and Tax Invoices according to project milestones.
• Update and monitor delivery schedules for equipment shipments, track shipment status, and coordinate with PM and internal team to ensure on-time delivery
• Understand global logistics processes and prepare basic shipping documentation (e.g., packing lists, commercial invoices, shipping instructions) in line with company and customer requirements.
• Coordinating with PM & MBU located in EU and USA on intercompany PO, Invoice and shipping activities.
• Weekly and Monthly reporting consolidation for PMO department.
• Adhoc as per assigned by Manager